Following our AI in the Workplace event last month (May), our guest speaker, Dr Richard Whittle, University Fellow, University of Salford Business School, takes a closer look at AI and the future of work, looking at the uncertainty that exists, as well as the potential. Read more here…

AI and the Future of Work: A landscape of uncertainty

I doubt it is an exaggeration to say that virtually every time you look at the news, your socials or LinkedIn you see another story about Artificial Intelligence (AI). The subject is everywhere and headlines range between an AI utopia of less work and increased productivity, and the AI dystopia of science fiction nightmares. The AI of today is a long way from either extreme; however, it is fast becoming a feature of modern work and life.

You are hearing about AI everywhere you turn, as over the last 18months or so – in waves of increasing sophistication – a new type of AI is producing human realistic outputs in a manner which is both highly accessible and relatively inexpensive. Text, code, images and more can be produced quickly, cheaply and by anyone.

This is Generative AI (GAI) and we will talk more about this later. We will be mostly talking about ChatGPT which many of you will have heard about and may be using, but I should note impartially that there are other models with similar capabilities.

In order to get to grips with the implications of this new technology we must briefly mention the history of AI, this helps us to think about what this technology actually means for us and put the hype into context.

A Brief History of AI: Booms, Busts, and the Path to Today

The journey of AI is a fascinating tale of ambition and unpredictability. Since its inception in the 1950s, AI has experienced periods of significant hype, known as AI booms, followed by phases of disillusionment and stagnation, termed AI winters. These cycles were characterised by overpromises and unmet expectations, as researchers and technologists grappled with the complexities of replicating human intelligence.

This latest boom is marked by tangible breakthroughs that have brought AI out of the lab and into everyday applications, from chatbots to creative content generation. However, history teaches us to approach these advancements with a balanced perspective, mindful of both the potential and the limitations of AI. In recent years, we’ve witnessed a resurgence in AI, fuelled by advancements in machine learning, deep learning, and, notably, generative AI. Here I will borrow a definition from the Turing Institute’s fascinating Generative AI lecture series.

Generative = Create new content.

AI = Automatically with a computer program.

I tend to be cynical of ‘this time is different’ positions, however the accessibility and quality of generated output means that economies, markets and institutions will need to adapt to the ease at which some outputs can now be produced as well as consider the implications of these tools on processes and products. For me, the best way to think about this is in terms of radical uncertainty.

Radical Uncertainty in the Age of AI

The rapid development of AI technologies has plunged us into an era of radical uncertainty. The Resolution Foundation consider that AI “is unknowable in a way that rules out even envisaging some of the possible outcomes, and provides no sensible basis for attaching probabilities to any of them”. Unlike the risks we encounter in traditional scenarios, where probabilities can be assessed and managed, the impacts of AI on the future of work are far more elusive. This radical uncertainty stems from our inability to foresee the full scope of AI’s influence on job markets, economic structures, and societal norms. In short, how do we plan for something we cannot imagine?

Predicting the exact trajectory of AI’s impact on work is challenging. Will AI lead to massive job displacement or create new categories of employment? How will different sectors adapt to the integration of AI? These questions remain open-ended, and our current understanding provides only a glimpse into the possible futures shaped by AI.

Uncertainty is a better way to think about AI, rather than to think about it in terms of risk. Risk is knowable, we can put likelihood and chances onto outcomes, uncertainty doesn’t allow us the luxury of that.

Organisations, policy makers and individuals need to attempt to turn uncertainty into risk in order to plan for ‘the age of AI’. This will allow people to take appropriate risk with incorporating Artificial Intelligence.

You will note that I said appropriate rather than low risk, the potential reward and disruption of AI is great, and purposely low risk adoption may not be possible. The challenge with AI is that its rapid evolution and diverse applications introduce unprecedented levels of uncertainty. Acknowledging this uncertainty is the first step toward developing strategies that can adapt to the unpredictable nature of AI’s future.

As organisations contemplate the integration of AI, they face a paradoxical dilemma: incorporating AI carries inherent risks, yet failing to adopt AI is equally perilous. Embracing AI could lead to operational efficiencies, innovative products, and competitive advantages. However, it also brings challenges such as job displacement, ethical concerns, and security vulnerabilities.  Not embracing AI may however lead to falling behind competitors and consumer expectations.

Disruption in the World of Work

Generative AI is poised to be particularly disruptive in various sectors. In creative industries, AI tools can generate content, design graphics, and even compose music, challenging traditional roles and workflows. In finance, AI algorithms are streamlining processes, analysing vast datasets, and making real-time decisions that previously required human intervention. Digital twins allow us to test new products costlessly and AI product development means the cost of a business trying new things may be virtually nil.

These new technologies generate questions around skills, investment, work and more broadly what type of economy do we want and what will we end up with?

AI could automate repetitive and mundane tasks, allowing humans to focus on more creative, strategic, and interpersonal roles. This shift will necessitate significant upskilling and reskilling of the workforce. Education and training systems must evolve to prepare individuals for jobs in the age of AI, emphasising skills that can be completed by AI rather than compete with it.

Currently though, Generative AI, by automating creative knowledge tasks, is challenging this more traditional view of the role of AI. As X user @AuthorJMac succinctly puts it “I want AI to do my laundry and dishes so that I can do art and writing, not for AI to do my art and writing so that I can do my laundry and dishes.”

Picture credit: gorodenkoff

Radhika Das is a Legal Executive in the employment team at Pannone Corporate. In the first in our series, My Life in Law, she tells us more about how she got into the profession and life at the firm.

When did you join Pannone Corporate? I joined Pannone in July 2018, so coming up to three years ago.

What was your role/experience prior to joining? I worked at a large respondent firm in Manchester which provided Employment Tribunal support.

Why did you join Pannone? The Pannone name is really respected in the industry, and I wanted more exposure to a different type of work. In my previous role, I dealt purely with litigation and defending Employment Tribunal claims; at Pannone, I do everything from HR advice, drafting contracts and handbooks and litigation. I have also provided on site HR support to clients.

What route did you go down, in terms of training and qualifications? I graduated with a LLB law degree and went straight into full time employment. I started off doing claimant work for a Trade Union and then moved to respondent work in 2016. I qualified as a Legal Executive in April 2021, after doing three years qualifying employment and submitting a portfolio.

Why did you choose this route? I liked the idea of being able to work in employment law and do my qualification at the same. It’s meant that I have had lots of exposure in employment law.

What is the most satisfying aspect of your job? It always feels great when we get a win at Tribunal. Giving evidence can be tough for the witness, especially when the case is a particularly emotive matter such as a discrimination claim. It is really satisfying when a witness gets through that and gets a judgment in their favour.

What does a typical day look like? It is really varied. One day I could be doing a telephone preliminary hearing, and on the same day I could be advising an employer about whether it is legally safe to dismiss an employee. The next day, I could be meeting with witnesses to take their statements or attending Tribunal – no two days are the same!

 What can lawyers / the legal profession do to better support clients? Does anything need to change? I think technology is the way forward. Everything in our lives is so much more accessible and I think the legal profession still has some work to do in that regard. COVID-19 has certainly raised some challenges for all sectors, but I think some changes may be around to stay – for example, electronic bundles and video hearings, which have worked really well in most circumstances.

Pannone Corporate has expanded its team with a triple appointment as it looks to strengthen the law firm across its specialisms.

Michael McNally and Adam Pavey have both joined as directors in the Employment and HR team. James Brandwood joins the firm as a Real Estate associate.

Michael and Adam will be responsible for advising clients on all aspects of employment law, including providing regular representation and advocacy in the Employment Tribunal.

Michael, who joins from Freeths LLP in Liverpool, has particular experience in acting for SMEs through to multi-nationals in the manufacturing, transport and logistics, hospitality and leisure and care sectors. Adam was formerly a solicitor at Poole Alcock, where he helped to develop the Cheshire firm’s employment department, with clients spanning a number of sectors. He has a particular specialist interest in healthcare.

Pannone Corporate’s employment team works with a wide range of clients, predominantly those with 400-500 employees across a number of sectors, including social housing, manufacturing, retail and hospitality.

James, who joins from Addleshaw Goddard, will work alongside a highly experienced Real Estate team, led by partner, James Wynne, which advises on a wide range of commercial real estate matters for major property groups, together with national retail and leisure operators. James will be responsible for property acquisitions and disposals, financings, as well as development, landlord and tenant transactions.

Paul Jonson, senior partner at Pannone Corporate, commented: “Both the Employment and Real Estate teams have built up an excellent reputation in recent years for their experience and expertise across their core specialisms. We’re committed to enhancing that offering and the appointment of Michael, Adam and James is testament to that drive and ambition.”

The Real Estate team recently advised Palmbest Limited, part of the Bestway Group of companies, on the acquisition of Staples Corner Shopping Park, leading the £28 million retail park transaction.

Employees are what makes a business tick but what happens when the employment relationship goes wrong?  Sometimes workplace relationships break down, issues with performance or conduct arise, disputes develop, and if these can’t be resolved internally or result in a dismissal, a tribunal claim may follow. 

Dealing with an employment tribunal claim can be costly and involve substantial management time and work, as well as being worrying for colleagues who are involved as witnesses, but there are steps you can take to minimise the chances of receiving a claim. 

Contracts and Policies 

When it comes to avoiding employment claims and protecting your business, there are no easy answers, however putting in place effective employment contracts and HR policies and applying them consistently is the first and most important step.  

The second step is to keep those contracts and policies up to date. Employment is an area of law where the goalposts are constantly being moved or removed, so a regular review of your contracts and policies will ensure that you remain compliant with current legal standards and requirements and minimise the risk of employment tribunal claims.

Training

Contracts and policies don’t work in isolation.  Ensuring that your managers are well prepared on how to, and more importantly how not to, deal with formal grievances, investigations and disciplinary hearings is a crucial step in preventing a straightforward matter from escalating into a tribunal complaint. There are a number of clear procedural stages that need to be carried out for a dismissal to meet the legal test of fairness – providing training sessions for managers will equip them with the relevant knowledge to follow the appropriate procedure. 

Training for employees on equality and diversity and the standards of behaviour you expect in the workplace is also important – conduct that some employees consider to be harmless may in fact make others feel very uncomfortable at work and may be unlawful. 

Equality and diversity training is also essential as part of a “reasonable steps” defence for your organisation in the event that a member of staff is harassed by a rogue employee.

The Human Element

An informal face to face meeting with an employee who has a concern, or about whom you have a concern, can work wonders if handled in a sensitive way. Where appropriate, a friendly, honest chat in the early stages can resolve a complaint before it develops into something more formal and if an employee feels they have been listened to and dealt with reasonably, they may be less likely to take the matter further. Similarly a word to the wise may lead to an improvement in performance or conduct without the need to take formal disciplinary action – if the problem persists you still have the option of moving to a more formal stage of the disciplinary process with the advantage that this will come as less of a surprise to the employee. 

The Letter from the Tribunal 

What happens if, despite your best efforts, you receive an employment tribunal claim?

You will often (but not always) have advance notice of an incoming claim in the form of a telephone call from an ACAS conciliator – all potential claimants must contact ACAS to discuss early conciliation before lodging a claim although there is no obligation on either party to pursue conciliation. 

In any event you should be on the look out for the arrival of a claim form – note that forms are not always sent to the right place or person so alert all managers.

Once the claim form lands, it is essential to take advice and act quickly – the time limit for responding to a claim is 28 days from the date it is sent out to you. Ignoring a claim is not an option, a failure to lodge a defence is likely to result in a default judgment being entered against you. You will need to gather all the relevant evidence and speak to the people involved as soon as possible so you are in a position to lodge the best possible defence. 

Our expert employment team here at Pannone Corporate can provide bespoke in house training and carry out contract and policy reviews, as well as supporting and advising you to defend tribunal claims. If you’d like to discuss any of these matters, or for advice on HR and employment law issues more generally, please don’t hesitate to get in touch with us on 0800 131 3355 or fill out our contact form. 

What’s new

This month we look at new guidance on age discrimination from ACAS, new rules for itemised pay slips, the annual increase to statutory payments, and a controversial approach to redundancy selection. Read more >

Case law review

Knowledge of disability

When does (should) an employer know that an employee is disabled? That was the question addressed by the EAT in the recent case of Lamb v The Garrard Academy. Read more >

Whistleblowing allegation of defamation

The EAT has held that an allegation of defamation is capable of amounting to a qualifying disclosure under section 43B(1) of the Employment Rights Act 1996 however it must still be a disclosure made in the public interest in order to be a protected disclosure. Read more >

Discrimination comparators

The Employment Appeal Tribunal has found that if a claimant seeks to use an actual comparator in a direct discrimination claim, it is not necessary for the decision-maker in the comparator’s case to be the same person as in the claimant’s case. Read more >

Discrimination burden of proof

In Royal Mail Group Ltd v Efobi, the Court of Appeal has restored the status quo (overturning a recent EAT decision) and confirmed that the initial burden of proof rests with the claimant in discrimination claims. Read more >

Holiday pay and short time working

The European Court of Justice has found that periods of time when no work was carried out due to short-time working, and therefore no pay was received, should not be included in the reference period for calculating holiday pay. Read more >

Pannone Academy!

We are delighted to announce the launch of the Pannone Academy, providing bespoke training courses covering a range of employment law and HR topics. Our courses are designed to help your company ensure they operate within the law, with a clear focus on prevention rather than cure.  More details can be found online at https://www.pannoneacademy.com/

Who to contact:

JACK HARRINGTON

HEAD OF EMPLOYMENT

0161 393 9050

Email Jack